How to Use Variants of Items



1. Creation and set-up of Variants
2. Variants at Sale and Report
3. Export-Import of Variants


The functionality of Variants allows you to condense the list of Items, simplifying their creation and management. This is a convenient tool to use if some products come in multiple versions, like different sizes or colors.

1. Creation and set-up of Variants

Go to the 'Item list' menu in the Back Office.

'Item list' menu

Open an already existing item for editing or create a new item. In the ‘Variants’ section, click on the ‘Add variants’ button.

‘Add variants’ button

Fill in the option name on the left field and the variants for this option on the right field. Press <Enter> button on your keyboard after each variant name to finalize the entry.

Option 1

If necessary, create another option by clicking on the ‘Add option’ button. You can create up to 3 different options for each item. Don’t forget to save your variants.

Option 2

The system will form a list of all the possible variants of the item. There is a limit of 200 possible combinations of variants for one item.
The price and cost of the variants are automatically taken from the parent item. SKU is also generated automatically.
For each variant, you can manually correct all the fields: Price, Cost, SKU and add a Barcode.  

list of all the possible variants

If you have several stores, you can set up the price, in stock, and low stock of each variant for each store.

each variant for each store

Don’t forget to save the item.

You can see the item with variants in the item list.

item with variants in the item list

2. Variants at Sale and Report

When selling from your mobile application, select the item with variants. A dialog box will open. Choose the desired variant of the item and click "Save".

Choose the desired variant

An item with the selected variant will appear on the ticket.

item on the ticket

Then carry out the same steps as you would normally.

You can see the sales of variants in the Back Office in the ‘Sales by item’ section in the ‘Reports’ menu."

sales of variants report

3. Export-Import of Variants

It is easy to create variants of items by adding/editing items in the back office. But you can also import them through a file.
You can use the ‘Export’ and ‘Import’ buttons in the Item list in the back office as usual. However, there are some points you need to keep in mind.

Export your items with variants and open the CSV file.

variants of items in CSV file

You can see that each combination of a variant in the export file is displayed as a separate item with its own SKU.

The ‘Handle’ field should be the same for all variants of the same item.

Only the fields of the first item with variants have values. The fields that are common to all variants of the same item are left blank. You may also fill them with the same value, but if they have a different value, you will get an error message when importing.

There are three columns each for ‘Option name’ and ‘Option value’. If some products have less than 3 options of variants, the extra fields are left blank.

Note: For items without variants, it is better to leave the ‘Handle’ field blank in the importing file. In this case, the system will automatically generate the handles for the new items.


See also:

Exporting and Importing Items