How to Add Items in the Loyverse Back Office


It’s a quick and simple process to add items on the Loyverse POS on your mobile device. However, if you do this in the Back Office, you can have access to more features for the item.

Go to the 'Item list' menu.

'Item list' menu

In the Item list, click the ‘Add item’ button.

‘Add item’ button

In the ‘Create item’ form, fill in the item ‘Name’ and choose the ‘Category’.

Create item form
You can also fill in the Description field that is used primarily for e-commerce and online ordering services connected with Loyverse. This field can also be extracted through Loyverse API. 
Note: There is no such field in Loyverse POS. It is impossible to search for an item in the Loyverse POS app by text from the Description field.

If you deselect the checkbox ‘The item is available for sale’ it will not be seen in the items list on the Loyverse POS sale screen on a mobile device. This setting is usually needed for composite item’s components.
Whether an item is sold by Each (bottle, package, etc.) or by Weight/Volume (pound, kilogram, liter, etc.), it is determined by the ‘Sold by’ option.

checkbox ‘The item is available for sale’

Fill in the ‘Price’ field with the selling price of your product. When you fill in the cost, later you can get useful reports about your profit, margin, etc.

Fill in the ‘Price’ and 'Cost' fields

The field SKU (Stock Keeping Unit) is required. It is filled in automatically. However, you can indicate your own SKU. The main requirement is that the number must not be repeated in other items and should not exceed 40 characters. You can use numbers and letters as well.
Fill in Barcode, if necessary.

The fields SKU and Barcode

In the inventory section, you can choose the options: ‘Composite item’ and ‘Track stock’.

Inventory section

By enabling ‘Track stock’ you can add the quantity of your stock level and the quantity at which you will receive the low stock notification.

'Track stock' slider

If you have multiple stores, you can manage the item parameters for each store, in the ‘Stores’ section: change the price, in-stock quantity, and quantity for low stock notification.

item parameters for each store

In the ‘Tax’ section, you can choose the taxes for your item.

‘Tax’ section

In the ‘Modifiers’ section, you can choose the modifiers for your item.

‘Modifiers’ section

In the ‘Representation on POS’ section, you can pick a color and shape for the item icon or upload its’ picture.

‘Representation on POS’ section

Don’t forget to save the changes.

Note: Loyverse uses only square images for item preview. If you upload an image with a different shape, you will have a dialog screen to crop the image to a square. Adjust the square to fit the portion of the image you wish to keep. Click the Confirm button.

square images for item preview


See also:

How to Add Items and Categories in Loyverse POS

Exporting and Importing Items